Pennsylvania · HIPAA Records Request
Pennsylvania HIPAA Medical Records Request
Pennsylvania patients access their medical records under both HIPAA (45 C.F.R. § 164.524) and Pennsylvania's Medical Records Access statute (42 Pa. C.S. § 6155). Pennsylvania is a major healthcare state with large academic medical systems (Penn Medicine, UPMC, Jefferson), and formal records access is a common need following hospital mergers and the Change Healthcare breach. Pennsylvania's fee structure is annually adjusted and currently approximately $1.46 per page.
Pennsylvania caps medical records fees at $1.46/page (adjusted annually) and requires responses within 30 days, HIPAA also applies, giving you dual federal-state protection.
Governing law
45 C.F.R. § 164.524 (HIPAA) + 42 Pa. C.S. § 6155 (Medical Records Access)
Start Your Pennsylvania HIPAA Request
Cites 45 C.F.R. § 164.524 (HIPAA) + 42 Pa. C.S. § 6155 (Medical Records Access). Formatted for USPS Certified Mail. Instant PDF.
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Pennsylvania HIPAA Records Request FAQs
How do I formally request medical records in Pennsylvania?▾
Submit a written HIPAA Records Request to the provider's medical records or privacy office, citing 45 C.F.R. § 164.524 and 42 Pa. C.S. § 6155. Include your full name, date of birth, the date range of records requested, and your preferred format (electronic or paper). The provider must respond within 30 days.
What are the current fee limits in Pennsylvania?▾
Pennsylvania adjusts its medical records fee cap annually under 42 Pa. C.S. § 6155. As of 2024, approximately $1.46 per page. For electronic records, HIPAA limits fees to the actual cost of production, OCR guidance caps this at approximately $6.50 for electronic copies regardless of page count.
What if my Pennsylvania provider ignores my records request?▾
File a HIPAA complaint with HHS OCR at hhs.gov/ocr within 180 days. Pennsylvania's HHS-equivalent complaint process also covers state law violations. OCR has levied substantial fines against Pennsylvania providers for Right of Access failures, including against UPMC-affiliated entities.
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